Federal & State Apostille Services

Fast, Reliable Document Authentication for International Use

Navigating international document legalities can be confusing and time-consuming. Whether you are moving abroad, launching a business overseas, getting married in a foreign country, or adopting internationally, ensuring your documents are legally recognized is critical.

At Federal Apostille Pros, we streamline the entire certification process, handling the complex bureaucracy of local, state, and federal agencies so you don't have to.

From corporate agreements to vital statistics certificates, our team provides expert document authentication, authentication certificates, and apostille processing across all 50 states and through the U.S. Department of State.

Our Core Document Services

1. Federal Document Apostille

Certain documents are issued directly by the United States Federal Government and cannot be processed at the state level. These require direct authentication from the U.S. Department of State Authentications Office in Washington, D.C.

FBI Background Checks: Required frequently for international residency, work visas, and dual citizenship applications.
Naturalization Certificates: Proof of citizenship for foreign legal matters.
Federal Court Documents: Including federal bankruptcy filings, petitions, and judgements.
U.S. Passport Copies: Notarized color copies of federal IDs.
USDA Animal Health Certificates: For international pet travel and transport.

2. State-Level Apostille & Authentication

For documents issued by local authorities, courts, or notarized by a local notary public, the apostille must be secured from the respective Secretary of State's office where the document originated.

Vital Statistics: Original Birth Certificates, Marriage Certificates, Death Certificates, and Divorce Decrees.
Corporate Documents: Articles of Incorporation, Certificates of Good Standing, Bylaws, Commercial Invoices, and Corporate Powers of Attorney.
Academic Records: University Diplomas, Official Transcripts, and High School Graduation Certificates (must be properly notarized by the institution's registrar).
Personal Documents: Power of Attorney forms, Affidavits, Wills, and Trust documents.

3. Embassy & Consulate Legalization

If the destination country where you are submitting your paperwork is not a member of the Hague Apostille Convention, a standard apostille will not be accepted. Instead, your documents must undergo a multi-step chain legalization process.

State-level certification or notarization.
U.S. Department of State authentication.
Final legalization stamp from the specific destination country's Embassy or Consulate located in the United States.

How It Works: Our 3-Step Process

Note on Document Integrity: We review every document digitally before you mail them to ensure they meet strict government formatting criteria, eliminating the risk of dynamic state rejections

1. Submit Your Documents for Review

Upload digital copies of your documents via our secure portal. Our experts audit your paperwork to ensure proper notarization, signatures, and seals are present before any official submission.

2. Safe & Secure Courier Routing

Once approved, we will provide a pre-paid FedEx label for you to send your physical documents to our processing office. We utilize trackable, secure couriers to hand-deliver or express-route your sensitive records directly to state capitals or Washington D.C.

Documents such as FBI Background Checks, also know as Federal Rap Sheets can be submitted directly via our website - no need to mail the document.

3. Expedited Return Delivery

As soon as the official apostille certificate or embassy stamp is securely attached, we ship your authenticated documents back to you FedEx to any US address for no additional fee. We can also FedEx to any foreign country address for the same rates as FedEx - no additional fees are charged for this service.

FAQs

What is an apostille authentication certification?

An apostille certifies a document for use in countries under the 1961 Hague Convention. For Countries not in the Hauge Convention, additional processing for documents may be required with the Embassy or Consulate. We can assist with this!

When do I need an Apostille or Federal Authentication?

You need an apostille when your U.S. document must be legally recognized and used abroad.

How long does the federal process take?

Federal apostille processing times vary but typically take about 4 to 6 weeks depending on demand. We have a direct process and can have your documents completed in as soon as 14 business days!

Who issues an apostille?

Apostilles are issued by designated government authorities like the Secretary of State. Federal apostilles are only issued by the Department of State.

Is an apostille the same as notarization?

No, notarization verifies signatures; apostilles authenticate documents internationally.

Can I apostille any document?

Secretary of State offices allow for any type of document to be apostilled. Department of State only provides authentication for federally issued documents.

We can assist with Apostille for all types of documents from any US state or federal entity

Federal Apostille Pros

info@ApostilleProfessionals.com

We are not attorneys and can not provide legal advice

Check with an attorney, financial advisor, or document recipient if you have questions about anything other than a notary act or State or Federal Apostille process.

(855) 800 - 3643